On this page I set out our:

  • Terms and Conditions of Business
  • Website Terms of Use
  • Privacy Policy
  • Cookie Policy

Principal: Sandrine Aim LRPS

21 March 2014


Terms and Conditions of Business of Sandrine Aim Photography  

Our terms and conditions of business are as follows:

1] Our Charges

We, Sandrine Aim Photography, will charge you, our client, fees, delivery charges and expenses for the services we agree to provide and any images/photographs created by us in any form we agree to supply. We will set out these services and the applicable charging structure in writing. We will charge and require your payment of a non-refundable booking fee (“Booking Fee”, minimum £120) in cleared funds to reserve our time and services for a sitting/ shoot. Our expenses may include but are not limited to location hire charges and our travelling expenses.

2] Payment

We will issue invoices for our charges at times we choose at our discretion. Our invoices are payable on presentation. We will supply the images/photographs we have agreed to supply only when we have received full payment of our charges in cleared funds. We reserve the right without liability to suspend our services until a requested payment is received. We may require advance payment of a deposit for our likely expenses (“Expenses Deposit”). The sitting/ shoot shall be subject to our prior receipt of our Booking Fee and any requested Expenses Deposit.

3] Display

You agree that any of the photographs we create may be displayed by us for marketing and promotional purposes in our studio, portfolio, literature, display areas, exhibitions, competitions, advertising or slide shows.

4] Images

All image sizes are nominal. We will provide a pleasing colour balance but do not guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film the exact colour as seen by the human eye. We do not accept liability for any colour fading, discoloration or image deterioration of photographs digital or otherwise which may occur over time.

5] Licence

We have artistic licence in relation to the poses photographed, the locations used and any digital retouching. Our judgement regarding the locations/poses and number of images taken will be deemed correct. Due to the unpredictability of the weather and the availability and willingness of subjects it may not be possible and we do not guarantee to capture all the images requested.

6] Copyright

Any images/photographs created by us in any form or copies howsoever and wherever stored are the Copyright of Sandrine Aim. Subject to any usage licence we may agree with you, any images/ photographs we supply are for personal display purposes only and not commercial use. Any further usage licence will be subject to these terms and conditions of business. You may not copy or allow to be copied in any way an image created by us without our express permission in writing. Any permitted usage is only effective from your full payment of our charges for said usage in cleared funds. We must be credited in all editorial uses. You may not alter or modify in any way any images/photographs created by us or allow others to do so.

7] Negatives/Digital Files

Negatives and digital files are the property of Sandrine Aim. We reserve the right to dispose of images and files after a period of 12 months from the date of the sitting without liability.

8] Postponement

You may postpone the sitting/shoot up to seven days prior to the date of the sitting/shoot by written request. You will be liable for any expenses incurred and we will endeavour to find a mutually acceptable alternative time. In the event of your request being within seven days but not less than two days of the date of the sitting/shoot: you will be liable for any expenses incurred, a further Booking Fee will be payable and a further Expenses Deposit may be required; if less than two days in addition you will be liable for our fees for the sitting/ shoot.

9] Cancellation

We reserve the right to cancel a sitting/shoot for reasons outside of our control including but not limited to total photographic failure, bad weather or light, illness or injury. In this event we will if required by you either refund the Booking Fee or arrange a mutually acceptable alternative time. In the event that you cancel within two days of the date of a sitting/ shoot you will be liable for our fees for the sitting/shoot. You will be deemed to have cancelled if you and/or the subject(s) are not present to commence the sitting at the agreed start time. In either event you will be refunded the Expenses Deposit if paid. You remain liable for any expenses incurred and this will be taken into account in the refund. Interest earned on any monies held will be for our account for the administration involved. Our charges for images/ photographs which you have ordered and we have agreed to supply are non-refundable should you subsequently cancel your order.

10] Limitation of Liability

Our total liability to you for any act, omission or error arising from or in connection with this engagement, including but not limited to our cancellation of a sitting and total photographic failure, shall be limited to the fees you have paid to us. We shall not be liable for any indirect and consequential losses.

11] Complaints

Notice of any issues with our work must be raised in writing with us within seven days of your collection/ our delivery of photographs/albums. We will aim to deal with your concerns promptly. If there are no issues raised with us in that time it will be deemed that there are none.

12] General

12.1] These terms and conditions do not confer any rights on any third party and for the avoidance of doubt any rights conferred on third parties pursuant to the Contracts (Rights of Third Parties) Act 1999 are excluded.

12.2] Communications in writing shall include email communications. You acknowledge that there is a potential security risk with email communications and agree that we shall have no liability for any costs, claims, loss or damages whatsoever arising out of the interception of or interference with email received or sent by us.

12.3] You agree that we may keep your contact details on our marketing database for future promotional purposes. Please notify us in writing should you wish to be excluded from the database.

12.4] These terms and conditions apply to all the subjects of a sitting/shoot.

12.5] A sitting/ shoot may involve flash photography and any refreshments we may provide during a sitting/shoot may not be nut free. You and/or the subjects of the sitting/ shoot are responsible for notifying us of such issues or similar at the time of booking. Notification must be in writing.

12.6] These terms and conditions are governed by English law and all disputes arising in connection with them shall be subject to the exclusive jurisdiction of the English Courts.

12.7] These terms and conditions including those referred to represent our entire agreement with you and any variation to them shall only be effective if agreed in writing.


Website Terms of Use

1] Your access and use of this website/ blog site is on the basis that in doing so you (the user of this website) have accepted to be bound by these terms of use which include the accompanying Privacy Policy and Cookie Policy.

2] You undertake that your access and use of this site is for lawful purposes only.

3] Unless otherwise stated the content of this site is provided by and is the Copyright of Sandrine Aim.

4] Unless our express written authority has been obtained in advance, the reproduction, redistribution, transmission or storage of any part of this site is not permitted.

5] We, the firm, its Principal and personnel, collectively or individually:

5.1] Accept no liability whatsoever for the content of this site which is provided for general information purposes only and without liability. Any views expressed on this site are the personal observations of the author. The content, which is subject to change without notice, is not intended to nor does it represent our professional advice or opinion of any kind and must not be relied on as such. 

5.2] Make no representation nor give warranties of any kind, express or implied, about any content on this site supplied by others, and for which we are not responsible, or which is accessible elsewhere through any direct or indirect connections, and accept no liability in this regard whatsoever. Any reliance that you may place on such information is strictly at your own risk.

5.3] Accept no liability for any loss or damage including but not limited to, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this site.

5.4] Have no responsibility for the site being temporarily unavailable due to technical issues and accept no liability in this regard.

5.5] Make no guarantees and have no responsibility for the operations of the computer technology and equipment on which this site runs and accept no liability whatsoever for any loss or damage arising of whatever nature in the event that this site or the server on which it operates is not free of errors, defects and computer viruses.

5.6] Accept no responsibility or liability whatsoever for any direct or indirect loss or damage howsoever arising from any information personal or otherwise you may leave on this site. The site is publicly accessible and any information you may choose to leave is at your own risk.

5.7] Accept no responsibility or liability for any direct or indirect loss or damage howsoever arising from any information collected from users of the site by the site provider or any subscription services provider.

6] We reserve the right to make any changes to these terms at any time.

7] These terms of use are governed by English law and any dispute arising out of these terms or use of this site shall be subject to the exclusive jurisdiction of the English Courts.

Privacy Policy

This privacy policy sets out how we use and protect any information that you give us when you use this website.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 12 March 2014.

What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode
  • What we do with the information we gather

We require this information to provide you with a better service/ website, and in particular for internal record keeping.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

See our accompanying Cookie Policy.

Links to other websites

Our website/blogsite may contain links to other websites of interest. This is not an express or implied endorsement or recommendation by us of the other website or publisher in any way, must not be relied on as such and we accept no responsibility in this regard. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by emailing us at: contact@sandrineaim.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. Please email us if you would like a copy of the information held on you.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.

Cookie Policy

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

This policy is part of our Privacy Policy.